Staff & System-Administrator Acceptable Use and Confidentiality Policy

Applies to everyone using the control panel (system administrator, pharmacist, accountant, catalog, operations and marketing staff).

1. Access

Use your permissions only for your duties. Your account is personal; never share your password, use a strong one, and log out on shared devices. Every action is logged under your name. The system administrator grants least-necessary permissions, reviews them regularly and disables leavers immediately.

2. Confidentiality of health and financial data

Prescriptions, health data, customer data, prices, supplier terms and financial reports are strictly confidential and may not be copied, photographed, sent outside the platform or used personally, during or after employment. Downloaded reports are for work only and stored securely.

3. Dispensing

Only a licensed pharmacist may approve prescriptions and dispense them, verifying authenticity and suitability and refusing doubtful ones. Specially controlled items must never be listed for online sale.

4. Money

Every amount received or paid is recorded in the platform with a voucher; financial entries may be changed or deleted only with the manager's approval and a stated reason.

5. Breaches

Breaches may lead to account suspension, disciplinary and legal action, and liability for resulting damage.

Version 1 — effective 2026-10-30